What Is Provenance Principle?

What are two archival principles?

The first, which is generally known as the principle of provenance, is that archives should be kept according to their source.

The second is that archives should be kept in the order originally imposed on them.

These principles relate, in a word, to two distinct matters: (a) provenance and (b) original order..

How do I archive a physical document?

Here are the top tips for archiving your paper documents.Purge Unnecessary Files First. Archiving your paper documents is faster and easier when you begin with a file purge. … Verify Record Retention Timeframes. … Allocate Appropriate Storage Space. … Ensure Fast & Accurate Retrieval. … Digitise Your Active Files.

What is archival research in psychology?

Archival research is a method of collecting data from sources that already exist. … An example of archival research would be a psychologist looking at mental institution records from the 1900s to determine the prevalence of depressive symptoms in patients at the time.

What is manual filing system?

Definition. A manual filing system is “a structured set of personal data that are accessible according to certain criteria.”

What is arrangement and description?

Arrangement, therefore, is the process of studying the records to discover how they relate to the entities that created them. Description is the way of sharing that knowledge with everyone else. … In so doing it makes the records useful.

What does Fonds mean in archives?

In archival science, a fonds is a group of documents that share the same origin and that have occurred naturally as an outgrowth of the daily workings of an agency, individual, or organization.

What is record data?

In computer science, a record (also called a structure, struct, or compound data) is a basic data structure. Records in a database or spreadsheet are usually called “rows”. A record is a collection of fields, possibly of different data types, typically in fixed number and sequence.

What is the meaning of archive?

1 : a place in which public records or historical materials (such as documents) are preserved an archive of historical manuscripts a film archive also : the material preserved —often used in plural reading through the archives. 2 : a repository or collection especially of information. archive. verb. archived; archiving.

What is original order in archives?

Original order is a concept in archival theory that a group of records should be maintained in the same order as they were placed by the record’s creator. Along with provenance, original order is a core tenet of the archival concept of respect des fonds.

What are the 5 basic filing systems?

Five basic filing steps are: Conditioning, Releasing, Indexing and Coding sorting. 1. Conditioning; Removing all pins, brads, and paper clips; Stapling related papers together; Attaching clippings or items smaller than page-size to a regular sheet of paper with rubber cement or tape. 2.

What is the purpose of archiving?

Data Archiving protects older data that is not needed for everyday operations of an organization that is no longer needed for everyday access. Data Archiving reduces primary storage required, and allows an organization to maintain data that may be required for regulatory or other requirements.

What makes something archival?

As it applies to materials and supplies, “archival” means something suitable for long-term contact with important objects, safe and stable to museum or library standards. … Just because a paper, adhesive or other material is recommended for archival use, however, does not automatically mean it’s suitable for making art.

What is a fawn?

A fawn is a young deer, but it’s also a verb meaning to try and win favor by flattering. You might fawn over Bambi if you want to hang out with the cute and fuzzy gang. As a verb, fawn either refers to an attempt to get on someone’s good side, or, oddly enough, to give birth to a deer.

What is a record?

A record is any document (paper or electronic) created or received by offices or employees that allows them to conduct business. This definition includes, but is not limited to: correspondence. forms. reports.

What is archival theory?

Archival science, or archival studies, is the study and theory of building and curating archives, which are collections of documents, recordings and data storage devices. … An archival record preserves data that is not intended to change. In order to be of value to society, archives must be trustworthy.

How are archives arranged?

Archives are typically organized into fonds. A fonds is the entire body of records of an organization, family, or individual that have been created and accumulated as the result of an organic process. Each fonds is kept separately from other fonds to prevent the records from becoming intermingled and disorganized.

Why are archival material arranged and described?

In addition, archival materials are arranged according to respect des fonds or provenance, meaning that archivists respect the person or office that generated and used the records (Manual 1994,35). There is an individualized aspect of each set of materials that must remain distinct.

What are the different types of archives?

The research process at each archive is unique, and depends upon the institution that houses the archive. While there are many kinds of archives, the most recent census of archivists in the United States identifies five major types: academic, business (for profit), government, non-profit, and other.

What is the most common filing system?

Alphabetic systemsAlphabetic systems are the most natural and common method of arranging files. However, even the simplest alphabetic system requires establishing, filing standards, including written filing procedures, cross-reference methods, and practices for filing duplicate name changes, etc.

What is a series in archives?

The most common unit of records is called a “series.” A series of records were accumulated and used together for a specific purpose, during a distinct period of time, and the records in a series are usually arranged in a particular order.

What are the 3 types of filing systems?

Most Common Filing Systems Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified.

What is a good filing system?

A good filing system is a thing of beauty. It works, smoothly and efficiently, allowing you to access the data you need, whenever you need it.

What is fund mean?

A fund is a pool of money set aside for a specific purpose. Those pools can are often invested and professionally managed. Some common types of funds include pension funds, insurance funds, foundations, and endowments.

What is the meaning of fronds?

1 : a large leaf (especially of a palm or fern) usually with many divisions. 2 : a thallus or thalloid shoot (as of a lichen or seaweed) resembling a leaf.